Topics Map > Human Resource System (HRS) > Benefits Administration
Review Paycheck Benefits Deductions Job Aid for HRS
Overview
Review Paycheck allows Benefit Administrators to easily review employee benefit deductions. It is a useful aid to ensure that employees are enrolled in the correct benefit plan and the correct deductions are being taken from their paychecks.Process Considerations:
- Benefit deductions by default will be taken from the Benefits Primary Job earnings
- Earnings Statement will list all deductions, regardless of the job record earnings from which they were deducted
- Earnings Statement reflecting “0.00” in the current amount field denotes the deduction did not take on that pay period
- Deductions can be taken on one job earnings but not the other, and vice versa (exception: WRS deductions are taken from all eligible earnings.)
- Employers should use the Earnings Statement in conjunction with the Benefit Enrollments to validate elections and deductions
Premium Effective Dates:
Family to Single or Single to Family
- Effective date of new premium is the beginning of the pay period in which it occurs.
- Ex. Change is effective 9/15, check which pay period this falls in to know when difference of premium will occur
Change from full-time rate to less than half time rate
- Effective date of new premium is the pay period in which it happens.
- Ex. Change is effective 8/27, check which pay period this falls in to know when difference of premium will occur
Change from Grad to Regular or Regular to Grad
- New premium is first of the month following the change.
- Ex. Benefit Program change is effective 8/27, Coverage Begin Date is 9/1. The new premium will take on the first paycheck paid in September.
Change from before to after tax or after tax to before tax
- Effective date of new premium is the beginning of the pay period in which it occurs.
- Ex. Change is effective 8/27, check which pay period this falls in to know when difference of premium will occur
You may click on the links below to navigate directly to a section:
Instructions
To view and verify Benefit Deductions have taken on a payroll check, follow these steps:
- Navigate to Payroll for North America > Payroll Processing USA > Produce Payroll > Review Paycheck
- Enter the Empl ID
- Select the paycheck to review that corresponds with the Pay Date
- Click on the Paycheck Deductions tab to view all of the deductions (with amounts) that were taken for the selected paycheck.
5. Clicking the expansion icon allows you to view additional information regarding deductions that didn't take as expected, and benefits retro.
- The Deductions total under the Paycheck Totals section is equal to the combined employee Before Tax and After Tax benefit deductions
- Prepay deductions will appear as: PREBTX, PREATX, and/or PRETAX
- Retro deductions will appear in the same line combined with current pay period benefit deductions
- Benefit Deductions listed on the Earnings Statement show the cost paid for that Benefit Plan
- If an amount is appearing in the "Not Taken" column, there is not enough earnings to take the full deduction, and it will go into Arrears. The reason column gives a reason for why the money was not taken.
- The amounts that appear in the Payback Amount and Refund Amount column are deductions that were entered either via a Payline or a Benefits Retro and are making adjustments to the regular deduction amount. These amounts are already included in the Amount column for each deduction.
Additional Resources
Related KBs:
- Review Benefit Enrollments in HRS
- Reviewing the Benefit Program Assignment in HRS
- Running Benefit Retro Query in HRS
- Running the Review Paycheck Query in HRS
- Running the Review Paycheck by Plan Type Query in HRS
- Running the Deduction Prepay Paycheck Query in HRS
- General Deduction Codes Job Aid for HRS